TOTNES with BRIDGETOWN
PAROCHIAL CHURCH COUNCIL
REV’D JULIAN OULD, CHAIRMAN
MARTIN HARVEY, VICE CHAIRMAN
MINUTES OF MEETING HELD 12 NOVEMBER 2014
IN ST JOHN’S CHURCH AT 7.30 PM
1. Opening prayer
2. Apologies as per sheet attached to file copy of these minutes.
3. Minutes of the last meeting (3 September) proposed for approval: M Harvey. Seconded: G Handford-Rice. Agreed unanimously.
4. MATTERS ARISING
a. Simon Tickner no longer Diocesan Officer.
b. 100 applications for archdeacon. Very positive response.
c. A Gregg licensed – 20 September 2014.
d. St Cecilia Evensong, Ermington. 23 November at 6.00 pm.
e. Smart Water now complete and registered.
f. Julian Hall not now needed to check CRB as this will come under the duties of Liz Waterson, Safeguarding Officer.
5. TREASURER’S REPORT
Accounts to end October –
Income up to the end of October 2014 is £86,899 compared with £84,099 at the end of October 2013.
Payments out to the end of October: £82,167. Less has been spent on St John’s.
St Mary’s – 2013 – £800.00 compared with £7,500 for 2014.
Parish share paid so far for 2014 – £30,00 which is £16,000 down at present (Quota for year £46,196). A further £5000 or £10,000 may be paid by the end of the year.
The share for 2015 if £39,000..
Balance sheet: 2014 65,768.24
(Increase just over £4000)
Tracy Cordell, the bookkeeper, has now moved to Poole but is still working for the parish. Communication is through email and the post. This arrangement is working satisfactorily.
The Rector has met with Katie Roscorla, Mission Resources Adviser, re Parish Giving Scheme under which members of the congregation give through a direct debit to the charitable trust and Gift Aid is paid back to the parish every six months. This would replace the present system. Katie Roscorla to be invited to speak at the next PCC meeting.
7. FABRIC REPORTS
The Rector informed the PCC that St Mary’s and St John’s Fabric Committees will merge so that all building projects can be considered as a whole.
M Harvey reported on the status of works required, in progress and carried out at St Mary’s Church. Copy of report attached to file copy of these minutes.
Costings proposed for future works by M Harvey as follows:
As required by the insurers Ecclesiastical, Quotation from Dawson’s (Lightning Conductors) for the fitting of sheaths to the lightning conductor at Ground level as antitheft protection. = £368.00 (estimated.)
Peter Tanner Engineering = £340 + VAT
Dawson’s Quote for testing the airside Conductors =£328 + VAT
These last two remain to be processed with Dawson’s.
To be received for the painting of the Hall doors (including toilets) & windows plus additional work discovered during the repair of the main north window
The investigation & installation of insulation to the hall ceiling volunteers are required.
Rectification of Church Electrical Defects = Quote for electrical supply rectification =£1780.00 + VAT – committee to consider agreeing this for PCC approval.
+ fitment of the earth leads to the main candelabra lights including access equipment = £580.00 VAT
Proposal for costings seconded by J Hall and agreed unanimously.
Insurance inspection has been carried out on St Mary’s Church and the valuation of the church has increased from £12 million to £15 million. This will be reflected in the next premium.
Quinquennial architect’s survey due end November:
St Mary’s £450.00, St John’s £584.00
Renovations to north and south doors: M Harvey has obtained a grant from the Town Council of £500 and will ask the Friends of St Mary’s for a donation. He also proposes to apply for a grant from Devon Historic Churches Trust, with particular note to the South door which is of historic significance.
Report – J Birch:
J Birch informed the meeting that three major project had now been identified:
St John’s windows
St Mary’s structural works
St Mary’s reordering
Three architects were approached for fee quotations (documents circulated to PCC members) as a requirement for funding is to show that the PCC has been out to tender. The architects will now be invited to attend for interviews.
The following was proposed by M Harvey:
That the Rector, J Birch and the churchwardens conduct the interviews and make recommendations to the PCC at the January meeting.
Seconded: John Derbyshire
8. FRIENDS OF ST MARY’S
The Friends have agreed to fund the purchase of the new hymn books up to £2,500. People will be invited to “buy a book” dedicated to a loved one.
Friends’ AGM: 12.30 pm Sunday 1 December at St Mary’s Church.
9. DEANERY SYNOD
The Rector reported that the Mission Community Development Officer spoke at the last meeting of the Synod. Susan Jozsa from South Brent has agreed to be Secretary. No treasurer has been appointed and this is hampering progress. The question arose at the meeting as to whether, in view of the establishment of mission communities, a Deanery Synod was still required.
10. MISSION ACTION PLAN
Debbie Parsons attended the study day led by Bishop Robert for the clergy. The Bishop set out the following three priorities:
i. Growing in prayer (Team Prayer Day 7 March)
ii. Making new disciples (each church should aim to bring two new people into the church year)
iii. Serving the people of Devon with joy.
11. ANY OTHER BUSINESS
Loop at St John’s needs testing – JR/MH to investigate
Monthly magazine – J Hall proposed, Lynne Birch seconded and it was unanimously agreed that Veaseys will now print the monthly magazine at the following monthly cost:
100 copies – 8 pages – £52.00
100 copies – 12 pages – £77.00
The meeting closed at 8.50 pm.
Dates of future meetings (Eucharist 7.00 pm – meetings commence 7.30 pm)
Wednesday 14 January St John’s Church
Wednesday 11 March St Mary’s Parish Hall
Wednesday 15 April St John’s Church
Pcc Secretary: Lynne Birch, Golden Oktober, Jubilee Road, Totnes TQ9 5BP
Tel: 01803 840259 Email: Lynne Birch
REGISTERED CHARITY NO 1128123